RFP Solutions is a results-driven bid writing agency that helps businesses win more contracts with precision, strategy, and compelling storytelling.

Skilled, strategic, and persuasive: we transform complex information into clear, compelling narratives that win.

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Our process combines deep industry insight, tailored messaging, and proven success frameworks to maximize your win rate.

We work with you to understand your audience: identifying their motivations, decision drivers, and pain points, allowing us to tailor every proposal with precision and impact.

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We don’t just write proposals: we craft persuasive, data-backed submissions that clearly communicate your value and differentiate you from your competitors

What is bid writing or RFP response support?

Bid writing is the process of crafting persuasive, compliant, and well-structured proposals in response to an RFP (Request for Proposal), tender, or contract opportunity. Our job is to help you present your business in the best possible light, maximising your chances of winning.
Who do you work with?

We work with UK businesses of all sizes, from startups and SMEs to established national organisations, across sectors such as construction, healthcare, IT, professional services, education, and public sector supply.
What exactly do you do?

We manage the full proposal process from reviewing the RFP and identifying key requirements, to writing, editing, and designing your response. We ensure your submission is compliant, compelling, and professionally presented.

Our services can include:

  • Full bid/RFP response writing
  • Bid review and improvement
  • Executive summaries and case studies
  • Bid management and submission coordination
  • Design and formatting of final proposals
How much do your bid writing services cost?

Pricing depends on the scope and complexity of the tender.

As a guide:

  • Consultation: Free £0 / one hour.
  • Discovery & Strategy session: £499 / one day.
  • Full Proposal Development (SME-level): £2,750 - £5,750.
  • Large / complex bids: £5,750 + 1% of bid value (If bid is successful).

We will always provide a fixed quote upfront once we’ve reviewed the RFP documents.
What information do you need from us?

We’ll need:

  • The full RFP/tender documents.
  • Details about your company, products, or services.
  • Any previous proposals, policies, or case studies you’d like to include.

From there, we’ll guide you through the rest including any clarification questions to ensure accuracy and alignment.
Can you write bids in highly technical industries?

Absolutely. We have experience across multiple sectors and will collaborate with your subject matter experts to ensure technical accuracy while maintaining clarity and impact.
Do you help with public sector tenders (e.g. NHS, councils)?

100%. We specialise in UK public sector procurement, understanding the language, compliance standards, and scoring systems used by evaluators.
Can you help improve bids we’ve already written?

Yes, we offer a Bid Review & Rewrite service to enhance structure, compliance, and persuasiveness. We can identify scoring gaps and refine your content to align with evaluation criteria.
Can you manage the full submission process?

Yes, we can handle coordination, document collation, and final submission checks to ensure everything meets the RFP’s technical requirements and deadlines.
Do you offer retainers or ongoing support?

Yes. For clients who bid regularly, we offer monthly or quarterly retainers that include bid monitoring, writing, and submission support at reduced rates.
Is our information kept confidential?

Always. All client materials are treated as strictly confidential, and we will sign a mutual NDA before accessing any RFP or company data.
Do you guarantee a win?

No ethical bid agency can guarantee a win but we guarantee that your proposal will be strategic, compliant, and compelling, giving you the strongest possible chance of success.
How do we get started?

Simply send us the RFP or tender notice, and we’ll schedule a free one hour consultation to review your needs and timeline. You’ll then receive a fixed proposal and quote before we begin the process.

Contact us today for a
free 1 hour consultation

info@rfpsolutions.co.uk

07403 409 396